Oakridge Primary

Workflow Automation

School-specific automated workflows organised by department

Total Workflows

24

Automated

Ran Today

8

Successful

Pending Action

4

Need attention

Time Saved

14h

this month

AI Key HighlightsUpdated just now
1

DBS Reminder workflow triggered for M. Taylor — follow-up action still needed

2

Daily absence alert ran successfully at 7:32am — 14 pupils flagged to office

3

Safeguarding log sync is running — last completed 8:30am

4

2 workflows paused awaiting configuration — email integration not connected

19

Active

1

Running

2

Action Needed

2

Paused

Filter:Showing 24 of 24 workflows

School Office

4 workflows

Daily Absence Alert

Active

Auto-notifies office team of registered absences at 7:30am

Schedule: Runs daily

Last run: Today 7:32am

Parent Communication Sender

Active

Sends templated messages to parents via email/SMS

Schedule: On demand

Last run: 22 Mar

Trip Permission Tracker

Active

Tracks and chases outstanding trip permission forms

Schedule: Scheduled

Last run: 21 Mar

New Admission Workflow

Active

Creates pupil record, sends welcome pack, notifies class teacher

Schedule: On demand

Last run: 20 Mar

HR & Staff

4 workflows

DBS Expiry Monitor

Action Needed

Checks DBS expiry dates weekly and sends renewal reminders

— M. Taylor

Schedule: Weekly Mon

Last run: Today 8:00am

Cover Booking Notifier

Active

Notifies staff of cover bookings and class details

Schedule: On demand

Last run: Today 8:14am

Performance Review Scheduler

Active

Creates review tasks and sends calendar invites

Schedule: Termly

Last run: Jan 2026

Staff Absence Logger

Active

Logs absence, arranges cover, notifies relevant staff

Schedule: On demand

Last run: Today

Curriculum

4 workflows

Lesson Plan Reminder

Active

Weekly reminder to teaching staff to submit lesson plans

Schedule: Weekly Fri

Last run: 21 Mar

Assessment Due Alert

Active

Notifies teachers of upcoming assessment deadlines

Schedule: Weekly

Last run: 17 Mar

Parents Evening Booking

Active

Opens booking slots and sends reminders to families

Schedule: Scheduled

Last run: 15 Mar

Cover Work Generator

Active

AI-generates cover work based on topic and year group

Schedule: On demand

Last run: Today

SEND & DSL

4 workflows

EHCP Review Reminder

Active

Alerts SENCO 8 weeks before EHCP annual review deadline

Schedule: Monthly

Last run: 1 Mar

Attendance Concern Escalator

Active

Flags pupils below 85% and drafts escalation letters

Schedule: Weekly

Last run: 17 Mar

Safeguarding Log Sync

Running

Syncs daily concern logs to secure safeguarding record

Schedule: Daily

Last run: Today 8:30am

KCSIE Compliance Checker

Active

Annual sign-off tracker for all staff

Schedule: Annual

Last run: Sep 2025

Finance

2 workflows

Invoice Approval Reminder

Paused

Chases finance approvers for outstanding invoices

— needs email config

Schedule: Weekly

Last run: 17 Mar

Pupil Premium Tracker

Active

Monthly spend update against PP allocation

Schedule: Monthly

Last run: 1 Mar

Facilities

2 workflows

Maintenance Job Logger

Active

Creates job tickets and notifies site manager

Schedule: On demand

Last run: 22 Mar

Compliance Certificate Alert

Paused

30-day advance warning before cert expiry

— needs config

Schedule: Monthly

Last run: 1 Mar

Safeguarding

2 workflows

DSL Review Scheduler

Action Needed

Daily check for open concerns requiring review

— SG-047 overdue

Schedule: Daily 9am

Last run: Today 9:00am

Staff Training Tracker

Active

Monitors completion of mandatory training

Schedule: Monthly

Last run: 1 Mar

Admissions

2 workflows

Enquiry Response

Active

Auto-acknowledges new admissions enquiries via email

Schedule: On demand

Last run: 21 Mar

Open Day Reminder

Active

Sends reminder sequence to registered open day attendees

Schedule: Scheduled

Last run: 15 Mar